Administrative Assistant - Louisville Office

Administrative Assistant At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients.
Being a part of the Fisher Phillips team means you will work with cutting-edge technology in a professional and fun environment under leadership ready to invest in your professional development.
If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.
The Opportunity Fisher Phillips is an international labor and employment law firm, and we are looking for a talented, smart, forward-thinking individual to work in our Louisville office.
Our range of experience enables us to bring efficient and practical solutions to today's labor and employment law problems.
For more information about the firm, please visit our website at www.
fisherphillips.
com.
The position supports the delivery of exceptional legal services to our clients by providing office services and administrative support to the office.
As an administrative assistant, you will perform some complex and specialized administrative tasks and work collaboratively and cooperatively with others in a team-oriented environment.
This job is an in-office Monday - Friday position and will report to the Office Administrator.
Position Responsibilities Provide administrative support to the Louisville office and contribute to team effort by accomplishing a variety of requested clerical activities and related tasks as needed.
These tasks include but are not limited to: Photocopying and scanning Filing File and binder creation Opening new client matters Attorney time entry Document editing Data entry Submission of expense reports Screens and directs calls, and consistently and professionally communicates with clients.
Monitors visitor access and parking validation.
Maintains clean and organized reception and office services areas, and office break room.
Manages deliveries and mail flow in and out of the office.
Coordinates conference room scheduling and makes necessary arrangements for meetings; and maintains clean conference room including set-up and breakdown for meetings and depositions.
Assists with ordering office supplies and concessions.
Other duties and special projects, as assigned by the Office Administrator.
Personal Attributes Maintains an exceptional client service attitude and professional demeanor at all times.
Shows initiative, flexibility, resiliency, and a willingness to adapt to change.
Takes ownership and gets the job done without the need for prodding or supervision.
Contributes to an atmosphere of teamwork and congeniality.
Possesses a high level of awareness and protection of office security and all confidential information.
Skills and Abilities Proven time management skills and the ability to work under pressure in a fast-paced team environment.
Excellent communication skills, both written and verbal.
Solid organizational and interpersonal skills.
Attention to detail.
Requirements College degree or a minimum of two (2) years of secretarial or administrative experience in a law firm or professional services environment preferred.
Intermediate to advanced skill level in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Benefits Fisher Phillips offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program.
We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.
No relocation costs.
Principals only; no calls, please.
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breastfeeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.